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Venue RFP
Page history
last edited
by Guido Stein 14 years, 6 months ago
I've uploaded a first draft of the Venue RFP. Next steps are to include a bit about our background, purpose, and request for a full quote.
Took and pulled out the content of the PDF to go here:
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Requirement
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Description
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Priority
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Response
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Conference Space
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4 to 6 rooms/spaces
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· One room capable of holding 150-200 people in theater-style seating for welcome, keynote, and closing presentations
· 3-5 workshop rooms, capable of holding 20 to 30 people each with classroom or round-table seating
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High
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Congregation space
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· Must be capable of holding all attendees
· Preferably has “atmosphere”, as well as accommodating lounge space for knitting
· Are outside vendors allowed for refreshments?
· Are tables/chairs/couches included, provided at additional cost, supplied through preferred vendor (are we “vendor locked”?), or to be sourced by us?
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High
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Vendor space
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· Outside vendors from the fiber world must be allowed to sell their wares
· Space for 20 booths/tables
· Will tables be provided by you, provided at additional cost, supplied through preferred vendor, or to be sourced by us?
· Do you have any insurance requirements or restrictions for external vendors to sell to attendees?
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High
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Sponsor space
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· Is space available (such as hallways) where event sponsors can be highlighted?
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High
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A/V Equipment
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· Larger rooms to be equipped with video camera, projector, and screen to facilitate demonstration
· Computer projector and screen available for digital presentations
· Is equipment included, provided at additional cost, supplied through preferred vendor, or to be sourced by us?
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High
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Tables/Chairs
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· Are tables and chairs included, provided at additional cost, supplied through a preferred vendor, or to be sourced by us?
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High
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Internet Access
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· Is WiFi available?
· If so, is it included or provided at additional cost?
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Medium
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Accessibility
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Parking
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· We are expecting 150-200 attendees – is parking provided at or near your facility? Is parking free? If parking is not free, are we able to validate/pay for parking on behalf of attendees?
· If parking is not provided, please list closest parking locations so that we may contact them independently.
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High
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Public Transport
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· Is there a T stop within walking distance (5 blocks)? If so, which line and station?
· Is there a MBTA bus stop within walking distance? If so, which bus routes?
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High
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Venue RFP
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Comments (1)
Christopher Haddad said
at 9:47 pm on Feb 19, 2009
The body of the RFP is up here for the world to see without downloading a PDF. I'd love to start getting some feedback going to see if there's anything that's been missed, priorities that need to be shifted, etc.
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